| | | |conditions |conditions | |

| | | |for | | |

| | | |Exploitation | | |

| | | |only | | |

|Combined |Principal |In general, IPR rules for R&D projects shall be |

|R&D/ |Contractor|applied to R&D workpackages, and IPR rules for |

|Demonstrat| |Demonstration projects to Demonstration |

|ion | |workpackages. |

|Project | |If the identification of the various workpackages is|

| | |impossible, IPR rules for R&D projects shall apply |

| | |if the total EC contribution to the project as a |

| | |whole is superior to 42,5% of its total cost. If the|

| | |figure is equal or inferior to 42,5%, IPR rules for |

| | |Demonstration projects shall then be applied. |

| |Assistant | |

| |Contractor| |

| |(2) | |

|SME |Principal |Co-ownership|Co-ownership |Royalty-fre|Favourable |

|co-operati|Contractor|(3) |(3) |e |Conditions |

|ve |(SME) | |for | |for |

|Research | | |Exploitation | |Exploitation|

|Project | | |only | |only |

| |RTD |Royalty-free| |Royalty-fre| |

| |performer | | |e | |

| |(non- | | | | |

| |participan| | | | |

| |t) | | | | |

|Concerted |Principal |The knowledge which is suitable for dissemination |

|Action |Contractor|will be disseminated |

| |Member | |

|Networks |Principal |The knowledge which is suitable for dissemination |

| |Contractor|will be disseminated |

| |Member | |

|Fellowship|Host |The ownership of knowledge will be determined by the|

|s |Institutio|Host Institution according to the applicable law. |

| |n |The knowledge which is suitable for dissemination |

| | |will be disseminated |

| |Grant | |

| |holder | |

|Accompanyi|Principal |The ownership of knowledge will be determined |

|ng |Contractor|regarding to the Community financing level. As the |

|Measures | |case may be, use or dissemination will prevail. |

| |& in | |

| |particular| |

| |cases | |

| |Members | |

(*) Access rights to knowledge for the purpose of use are limited to

knowledge generated under the project concerned.

(1) Contractors and Assistant Contractors unable to exploit their own

knowledge might grant access rights at reasonable financial or similar

conditions, instead of royalty-free.

(2) More favourable conditions when beneficiary requests access from

its principal contractor or the other assistant contractors of the

latter.

(3) SME Contractors are the owners of all knowledge resulting from the

research work carried out by the RTD performers.

Box 9 - Key recommendations

V Eligible partners: Check first that you and your partners are eligible

for participation in the Programme (for example: your organisation must

have a registered legal existence, there are minimum consortium

conditions etc.) and also that you are eligible for the particular

activity involved (some activities may be reserved e.g. for SMEs,

organisations in particular sectors of industry….etc.)

V Specific actions and RTD objectives: Check that your proposed work does

indeed address an activity included in the current Call. Ineligible

proposals, or proposals not addressing activities open in the Call, will

be excluded from evaluation.

V Selection criteria: Any proposal evaluated below the thresholds will not

be considered for funding.

V Management: Clearly indicate ability for high quality management adapted

to the size of the project.

V Content: Good proposals show consistency with the five selection

criteria.

V Ethical issues: Clearly describe any potential ethical aspects and

applicable regulatory aspects of the research to be carried out and the

way they are dealt with according to national regulations.

V Presentation: Good proposals are drafted in a clear and easily

understandable way. Good proposals are precise and concise, not “wordy” -

evaluators judge on content, not on number of pages.

V Results: Good proposals clearly show the results that will be achieved,

and how the participants intend to diffuse or exploit these results.

V Completeness: Proposals must be complete, as they are evaluated only on

the basis of the written material submitted. Follow the format of the

Proposal Submission Form. You are highly recommended to use the ProTool

software supplied free of charge by the Commission to proposers.

V Partnership: Partners should discuss and agree beforehand their

respective roles and responsibilities.

V Contract: Check that the model contract conditions for the type of work

that you are proposing are acceptable for your organisations.

V Competition: There will be competition, and a weak element in an

otherwise good proposal might make it lose out to others. Therefore edit

your proposal tightly, strengthen or eliminate weak elements.

Last but not least:

Arrange for your draft proposal to be evaluated by experienced colleagues

before sending it, using the evaluation criteria described in the

Evaluation Manual and in Appendix 6 (PART 2). Use their advice to improve

it before submission.

Notes – PART 1

-----------------------

[i] On the 22/12/98, the Council also decided on the Fifth Euratom

Framework Programme for research and training (CORDIS :

http://www.cordis.lu/fp5/src/decisions.htm)

The specificity of the latter will be described in a separate information

document.

[ii] It will also carry out research and development activities conducted

by the Joint Research Centre

[iii] In the Decisions adopting the Specific Programmes, there can be no

derogation from the financial participation rates set out here, with the

exception of duly justified special cases

[iv][v] The rates may need to be adjusted in individual cases to comply

with the Community framework for State aid for R&D (O.J. C 45, 17.2.1996)

and with article 8 of the WTO Agreement on subsidies and countervailing

measures (O.J. L 336, 23.12.1994). If the project is supported financially

by a Member State or one of its public bodies, the cumulation rule applies,

according to item 5.12 of the above mentioned Community framework.

[vi] In the special case of legal entities which do not keep analytical

accounts, the additional eligible costs generated as a result of the

research will be financed at the rate of 100 %

[vii] EC funding up to maximum of ¬ 22,500

[viii] In the case of industrial host fellowships, this will normally

approximate to 50 % of the total eligible costs

[ix] Mored detailed informa of €22,500

[x] In the case of industrial host fellowships, this will normally

approximate to 50 % of the total eligible costs

[xi] Mored detailed information on this area are given in an explanatory

note, available from CORDIS at :

http://www.cordis.lu/life/calls/199902.htm#refdocs

[xii] The implementation modality “Support for access to research

infrastructure” should not be confused with “Support for research

infrastructures”, which is part of the programme and supports various

actions. The action “Support for access to research infrastructures” is

supported by the horizontal programme “Improving human potential”.

[xiii] European Parliament and Council Decision N° 1999/182/EC of 22

December 1998 concerning the Fifth Framework Programme of the European

Community for research, technological development and demonstration

activities (1998-2002)

[xiv] Council Decision 1999/65/EC of 22 December 1998 concerning the rules

for the participation of undertakings, research centres and universities

and for the dissemination of research results for the implementation of the

Fifth Framework Programme of the European Community (1998-2002)

[xv] Council Decisions on the specific programmes, Commission Regulation

implementing the Council Decision 1999/65/EC concerning the rules of

participation, Work Programmes of the specific programmes, model contracts,

Evaluation Manual, …

[xvi] See the Work Programme of the Specific Programme “Confirming the

international role of Community research” and its corresponding Guide for

Proposers.

[xvii] Such calls are based on Community need to support certain of its

policies (standardisation, anti-fraud actions…)

[xviii] See Vademecum on grant management and the rules for public

procurement

[xix] Experts shall be selected following a Call for candidates. However,

in exceptional cases, the evaluation process may be conducted without them.

The Commission's services shall however follow the rules set out in the

Evaluation Manual.

[xx] These include human resources, infrastructure, financial resources

and, where appropriate, intangible property.

[xxi] In certain exceptional cases by paying a fixed lump sum.

[xxii] Anywhere where it is possible for easy reading, the word

“contractor” may be used.

[xxiii] Specific rules related to their participation in this type of

action can be found in the ad hoc information brochure devoted to SMEs.

[xxiv] A single contractor is possible in the case of Concerted Actions,

Thematic and Training Networks

[xxv] A single contractor is possible in the case of Concerted Actions,

Thematic and Training Network Actions, where he carries out the co-

ordinator role.

[xxvi] This role may in exceptional cases be carried by two contractors,

with one responsible for the scientific co-ordination, and the other

responsible for financial matters (e.g.: if the scientific co-ordinator is

unable to receive Community funding due to his status, his location, his

uncertain financial standing, or because he is unable to distribute funds

to participants in due time).

-----------------------

[pic]

QUALITY OF LIFE AND

MANAGEMENT OF LIVING RESOURCES

THE FIFTH FRAMEWORK PROGRAMME

1998-2002

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