|
|(CRAFT) |3 | | |FF | | | | | | | | | | | | |rate)x(personn|
| |SME | | | | | | | | | | | | | | | |el) |
|Exploratory |min | | |Fixed|75%2 | | | | | | | | | | | | |
|awards |2 | | |amoun| | | | | | | | | | | | | |
| |SME | | |t | | | | | | | | | | | | | |
|TRAINING | | | | | | | | | | | | | | | | | |
|FELLOWSHIPS | | | | | | | | | | | | | | | | | |
|Marie Curie Host |inst| |min |Fixed| | | | | | | | | | | | | |
|Fellowships |itut| |1 |amoun| | | | | | | | | | | | | |
| |ion | |fell|t | | | | | | | | | | | | | |
| | | |ow | | | | | | | | | | | | | | |
|Marie Curie | | |1 | | | | | | | | | | | | | | |
|Individual | | |fell| | | | | | | | | | | | | | |
|Fellowships | | |ow | | | | | | | | | | | | | | |
|Developing | | |1 | | | | | | | | | | | | | | |
|countries | | |fell| | | | | | | | | | | | | | |
|Fellowships | | |ow | | | | | | | | | | | | | | |
|Fellowships for |fell| | | | | | | | | | | | | | | | |
|Community |ow | | | | | | | | | | | | | | | | |
|Researchers | | | | | | | | | | | | | | | | | |
|SUPPORT TO | | | | | | | | | | | | | | | | | |
|NETWORK | | | | | | | | | | | | | | | | | |
|Thematic network|min | |yes |AC |Up to |yes| |yes |yes | |yes | |Yes | | | |20%1 |
| |1 | | | |100% | | | | | | | | | | | | |
|Training network |1 | |min.|AC |Up to | | | | | | |Yes | | | | |20%1 |
| | | |4 | |100% | | | | | | | | | | | | |
|CONCERTED ACTIONS|min | |yes |AC |Up to |yes| |yes |yes | |yes | |yes | | | |20%1 |
| |1 | | | |100% | | | | | | | | | | | | |
|ACCOMPANYING | | | | | | | | | | | | | | | | | |
|MEASURES | | | | | | | | | | | | | | | | | |
|Accompanying |min | | | |Up to |yes|yes |yes |yes |yes |yes |Yes |yes |yes | | |yes5 |
|measures 3 |1 | | | |100% | | | | | | | | | | | | |
|Euro conference |1 | | | |Up to |yes| |yes |yes |yes | | |yes4|yes | | |None |
| | | | | |100% | | | | | | | | | | | | |
|Technology |min | |yes | |Up to |yes|yes |yes |yes |yes |yes |yes |yes |yes | | |yes6 |
|Take-up |1 | | | |100% | | | | | | | | | | | | |
* FC = Full Costs/ FF= Full costs Fixed rate/AC= Additional Costs/ UF =
User Fee. For more information, see Box 7.
1 Direct costs, excluding subcontracting costs
2 Up to maximum of €22,500
3 For subsidies, see the Vademecum on grant management and com pv(98) 1395
4 Organisation costs (see specific Guide for Proposers Part 2)
5 Overhead is calculated as a lump sum of the personnel costs (not
exceeding 80%).
6 The eligible cost categories for each of the types of technology take-up
measures are referred to in the relevant Guide for Proposers, Part 2
7 Two alternative contracts are available respectively to the R&D and the
Demonstration. One is the “Deliverables”, by which the contribution is paid
in pre-set amounts and adjusted with the final payment on the basis of
actual costs for the whole contract. The other is the “flat rate” (for
projects estimated less than 100 000 euro) by which the contribution
consists of a fixed amount based on the estimated costs for the work.
Box 7 - Methods for the calculation of EC funding
Full cost (FC)
The participant can identify all the direct and indirect costs related to
the project. He should be able to demonstrate that his accounting system
enables the identification of those costs with sufficient precision. FC =
total direct costs + actual overhead rate.
Full costs Flat rate (FF)
The participant who may participate on a full costs basis or who can
identify his direct costs related to the project (temporary and permanent
staff) but not the indirect costs linked to the project may elect the
overhead to be charged on a flat rate basis, 80 % of the direct personnel
cost.
Additional cost (AC) - in R&D projects
Subject to the specific contract terms, the Commission shall only take into
account the project’s additional (non recurrent) costs. AC = total direct
additional costs + x% overhead on direct costs (excluding subcontracting)
(for x% see Box 6).
Additional cost (AC) - in Concerted Actions/Thematic networks and
Euroconferences
The Community funding shall only cover the direct costs necessary for the
action, however, costs for permanent staff are eligible if time records are
kept. AC = total direct additional costs + x% overhead on direct costs
(excluding subcontracting) (for x% see Box 6).
User Fee (UF)
This system is only used in the context of projects providing access to
research infrastructure. It is based on a "unit cost", which is a fixed
composite rate, for each access. Travel and subsistence costs and a flat
rate contribution for general expenses are added. The participant should be
able to demonstrate that his accounting system enables him to calculate
with sufficient precision the "unit cost". UF = ((unit cost x quantity of
access) + travel and subsistence costs) + 20% overhead.
Costs categories
A cost shall be considered as eligible only where it is necessary for and
during the project and is provided for in the contract. It shall be
reimbursed if the amount has actually been spent and recorded in the
accounts. No profit may be included.
Personnel costs: subject to the contract terms, scientific and
technical personnel; time devoted to the project shall be
recorded.
Durable equipment: subject to the contract terms, equipment shall be
reimbursed according to a depreciation period (for
computer equipment that cost less than 25.000 Euro the
depreciation period is 36 months, for all other equipment
the depreciation period is 60 months) and its use on the
project; equipment leased shall be reimbursed without
exceeding the eligible cost if it were to be purchased.
Subcontracting: external services.
Travel and subsistence: travel outside the European Union or an
Associated State needs the prior approval of the
Commission, except for visiting a participant.
Consumables: only project specific items.
Computing: only project specific items.
Protection of knowledge: subject to contract terms, only with prior
approval of the Commission
Other specific costs any cost necessary for the project, not falling
within a defined category and having received the prior
approval of the Commission
Co-ordination costs: costs for the financial/administrative
administration (personnel, travel and all other cost
categories apart from subcontracting) incurred only by the
co-ordinator - the financial/administrative co-ordinator
in case of split between scientific and administrative co-
ordinator - in order to fulfil his tasks.
Access: only for Support for access to research infrastructure; user
fee related to visiting scientist.
RTD performer only for SME co-operative research project; cost of
research performed by a non-participant.
Overheads: subject to the contract terms, either an actual rate (FC), or a
flat rate (FF) calculated on personnel costs or on the
direct additional costs (AC) excluding subcontracting, or
as a lump sum of personnel costs (Accompanying Measures).
BOX 8 - Intellectual Property Rights
The following table lists the access rights (license on a patent, other
users rights) to knowledge (intellectual property created during the
project) and know-how (pre-existing intellectual property) as a function of
the different types of actions and participants.
| |Knowledge |Pre-existing know-how |
| | |necessary for the |
| | |execution of the project|
| | |or to use its Knowledge |
| |Access |Use* |Access |Use |
| |rights for | |rights for | |
| |the | |the | |
| |execution of| |execution | |
| |the project | |of project | |
|Research |Principal |Royalty-free|Royalty-free |Favourable |Favourable |
|and |Contractor| |(1) to all |conditions |conditions |
|technologi| | |knowledge | | |
|cal | | | | | |
|developmen| | | | | |
|t Project | | | | | |
| |Assistant |Royalty-free|Favourable |Favourable |/ |
| |Contractor|/ Favourable|Conditions/ |Conditions/| |
| |(2) |Conditions |Market |Market | |
| | | |conditions |conditions | |
| | | |(1) | | |
| |Principal |Favourable |Market | | |
| |Contractor|Conditions |conditions | | |
| |of the | | | | |
| |same | | | | |
| |specific | | | | |
| |programme | | | | |
|Demonstrat|Principal |Royalty-free|Favourable |Favourable |Favourable |
|ion |Contractor| |Conditions |conditions |conditions |
|Project | | |for | |for |
| | | |Exploitation | |Exploitation|
| | | |only, to all | |only |
| | | |knowledge | | |
| |Assistant |Royalty-free|Favourable |Favourable |/ |
| |Contractor|/ Favourable|Conditions/ |Conditions/| |
| |(2) |Conditions |Market |Market | |
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